CCDC Web Policies

CCDC Privacy Policy

When you access a CCDC Web site, the internet domain from which you access the Web site (IP address) and search queries are recorded to facilitate your requests. We will store search details for a minimum of seven days in order to provide ongoing short-term access to your search results.

Some of the services provided on CCDC web sites store details of your institution and the IP ranges permitted access. Email addresses and, where appropriate, passwords are stored securely for temporary evaluation licenses and for data requests. Postal addresses may also be stored. We may use personal data to seek your feedback or to contact you in relation to our products and services, but these data will not be passed to others without your permission.

Access to software applications and database services is provided exclusively under the terms and conditions of valid licence of access agreements with the Cambridge Crystallographic Data Centre, CCDC Software Limited or their sub-licensors.

Use of Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

When someone visits CCDC web sites we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone. We will not associate any data gathered from browsing this site with any personally identifying information. If we do want to collect personally identifiable information through our website, we will be up front about this this will be made clear (for example in forms requesting further information). We will make it clear when we collect personal information and will explain what we intend to do with it.

Google Analytics

This site uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics sets a number of cookies (default is 4) in order to evaluate your use of the site and compile reports for us on activity on the site. Google stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. Google Inc are members of the US Safe Harbor Scheme. This scheme allows the transfer of data from within the EEA to countries that are outside of the EEA without having to enter into a specific data transfer agreement. Companies that sign up to the scheme are deemed to provide adequate protection for personal data transmitted from Europe. Google Inc's registration is at http://safeharbor.export.gov/companyinfo.aspx?id=10543.

For more information on the cookies set by Google Analytics please go to: http://code.google.com/apis/analytics/docs/concepts/gaConceptsCookies.html.

Google has also created their own opt-out plugin which you can get from: http://tools.google.com/dlpage/gaoptout.

The CCDC provide a mechanism to opt in or out of storing Google Analytics cookies when first visiting our website. This will create a session based cookie (which will expire when you close your browser) containing a single "true" or "false" value, reflecting your choice.

Session Cookies

The CCDC web site will also set session cookies, such as ASP.Net_SessionId. These cookies are essential for certain features of our website, such as forms, to operate properly. They are deleted when you close your browser.

Social Media Cookies

CCDC also provides some links to social networking sites, such as Facebook and Twitter. These links will set cookies that may subsequently be used by other sites to target advertising. Cookies are only set when clicking the options to like or tweet a CCDC webpage.

 

Security Notice

For site security purposes and to ensure that CCDC Web services remain available to all users, our computer systems employ software programs that monitor network traffic to identify unauthorized attempts to upload or change information. Any one using this system expressly consents to such monitoring and is advised that if such monitoring reveals evidence of possible abuse or criminal activity, such evidence may be used to support legal action.

Logging of additional data may be enabled temporarily from time to time for specific purposes. In addition, the computers on which the web site is hosted keep records of attempts (authorised and unauthorised) to use them for purposes other than access to the web server. These data typically includes the date and time of the attempt, the service to which access was attempted, the name or network address of the computer making the connection, and may include details of what was done or was attempted to be done.

Accessibility Statement

We continually strive to ensure the pages on our Web sites are accessible to individuals with disabilities. If you have any difficulty viewing any page with adaptive technology, please contact the CCDC.

Changes to these Policies

CCDC may change this Statement from time to time. When updates are made, the Policy version date will also be updated to reflect that a revision occurred. We encourage you to reread this Policy periodically to see if there have been any changes that may affect you.

Feedback

If you wish to change or delete any of the personal information you have entered whilst visiting our site or if you have any questions about our privacy statement, please email us at admin@ccdc.cam.ac.uk

Policy Date 1st May 2012