When you access a CCDC Web site, the internet domain from which you access the Web site (IP address) and search queries are recorded to facilitate your requests. We will store search details for a minimum of seven days in order to provide ongoing short-term access to your search results.

Some of the services provided on CCDC web sites store details of your institution and the IP ranges permitted access. Email addresses and, where appropriate, passwords are stored securely for temporary evaluation licenses and for data requests. Postal addresses may also be stored. We may use personal data to seek your feedback or to contact you in relation to our products and services, but these data will not be passed to others without your permission.

Access to software applications and database services is provided exclusively under the terms and conditions of valid licence of access agreements with the Cambridge Crystallographic Data Centre, CCDC Software Limited or their sub-licensors.

Site statistics

In common with most Web sites, CCDC Web sites automatically log certain information about every request made of them. These data provide statistical information including the date and time you access our site, type of browsers and operating systems being used to view the site, paths taken through the site and other general information.

The aim of gathering this information is to help CCDC to improve our service to all users. CCDC may use 3rd party services, such as Google analytics, to collate and analyse the data on CCDC's behalf.

Security Notice

For site security purposes and to ensure that CCDC Web services remain available to all users, our computer systems employ software programs that monitor network traffic to identify unauthorized attempts to upload or change information. Any one using this system expressly consents to such monitoring and is advised that if such monitoring reveals evidence of possible abuse or criminal activity, such evidence may be used to support legal action.

Logging of additional data may be enabled temporarily from time to time for specific purposes. In addition, the computers on which the web site is hosted keep records of attempts (authorised and unauthorised) to use them for purposes other than access to the web server. These data typically includes the date and time of the attempt, the service to which access was attempted, the name or network address of the computer making the connection, and may include details of what was done or was attempted to be done.

Accessibility Statement

We continually strive to ensure the pages on our Web sites are accessible to individuals with disabilities. If you have any difficulty viewing any page with adaptive technology, please contact the CCDC.

Changes to these Policies

CCDC may change this Statement from time to time. When updates are made, the Policy version date will also be updated to reflect that a revision occurred. We encourage you to reread this Policy periodically to see if there have been any changes that may affect you.

Feedback

If you wish to change or delete any of the personal information you have entered whilst visiting our site or if you have any questions about our privacy statement, please email us at admin@ccdc.cam.ac.uk

Policy Date 3rd September 2009